|
Montana ApHC Annual Meeting
October 13, 2007
Billings, MT
draft unapproved minutes
The annual meeting of the Montana ApHC was called to order by President John Wilson at 9:05 am at the C’Mmon Inn, Bozeman, MT. A list of those present is included with the secretaries copy of the minutes.
The minutes of the August board of directors meeting were read and approved as read. The minutes of the 2006 annual meeting were read and approved as read.
The treasurer’s report was presented and approved as presented.
Correspondence included a notice from the IRS about tax filing and the need to complete tax filing. The new officers will need to follow up on this.
Old Business:
The final financial statement on the state show was reviewed. There is only about $40 of fees that are outstanding and due to the club. Use of 2 computers in the show office was discussed. One would be used to complete billing on an excel spreadsheet. Terry Threlkeld indicated he had a lap top that could be used. The show made $2184. Mountain Country club will reimburse half of the profit to the state club. Also the importance of the show office staff was emphasized and they were thanks for their hard work.
Website. John reported that a new website was up at a new address mtaphc.org rather than .com. More updates need to be done and will be done shortly. The site was built using Microsoft Frontpage and will be set up so members within the club can update various portions of the site. Wade from Conrad is the individual John has contracted with for assistance with the website. Updated information should be sent to John who will forward it on.
Shows: There is no additional information since the board of director’s meeting on a show at the NILE. NILE is looking at a spring (June) extravaganza. Billings area members are in touch with NILE on this. Anita has talked to the Great Falls group about having a horse show and 10 days of horse showing. The manager there told her to go talk to the various breed clubs and see if they were interested. If a show is held in conjunction with a state fair or expo of some type it may be eligible for double points at the national level.
2008 show - The Bozeman group has man power issues with a small club but does think it’s a good facility and that the facility itself will continue to improve. Members from Helena indicated that the Helena local club was open to helping and looking at the idea of assigning responsibilities to various folks around the state but having the show in Bozeman. The Helena group had also come up with the idea of doing a fund-raiser and using the money raised to hire helpers. Also, Helena folks (Kim and Cindy) are willing to continue doing the show office and the premium book. A show committee will be formed. The following volunteer/work assignments were made:
Ribbons - order/handout - Cindy and Kim will handle
Ring Stewards - Carl, Jan Phillips, and Bob Campbell are willing. Jan P. agreed to coordinate and help with recruitment.
Judges - Terry will hire.
High point awards - Pat Gervais and Linda Winfield will undertake
Announcer - Suzanne B. is willing to continue announcing
Office - 3rd person to do billing - Christy Fonger volunteered
Design and setup trail course/jumps - Dan Gervais
Everyone needs to work to find helpers to fill remaining positions. Discussoion was held on ring steward duties and need to be prepared to address situation involving abuse of animals. Also, we need to find someone to be show manager. John will coordinate this effort and the show committee.
Pat moved and Jan Phillips seconded a motion that the 2008 show be held in Bozeman on July 12 and 13th with all club members/local clubs sharing in putting on the show. PASSED. The various individuals who volunteered for/accepted assignments will be part of the show committee.
2008 Annual meeting - Kim and Roger Dishman volunteered to coordinate the annual meeting and hold it in Livingston. Sheila moved and Cindy seconded the motion to hold the 2008 annual meeting October 11th in Livingston. PASSED.
Election of Officers
Western Director - Sheila moved and Kim seconded the nomination of Steve Graham for director. Cindy moved and Sheila seconded a motion that nominations be closed. PASSED. Steve was elected western director.
Central Director - Cindy moved and Linda Threlkeld seconded the nomination of Bob Campbell. Roger moved and Dan Gervais seconded the nomination of Terry Threlkeld. Sheila moved and Cindy seconded the motion that nominations be closed. PASSED. Terry was elected Central Director.
Eastern Director - Cindy moved and Mark Anderson seconded the nomination of Markee Anderson. Kim moved and Cindy seconded the motion that nominations be closed. PASSED. Markee Anderson was elected Eastern Director.
President - Sheila moved and Cindy seconded the nomination of Steve Graham. Dan nominated Terry Threlkeld who declined the nomination. Terry moved and Dan seconded the nomination of Kim Dishman. Sheila moved and Cindy seconded the motion that nominations be closed. PASSED.
Jan Phillips moved and Dan seconded a motion that the person with the second highest number of votes be elected vice-president. PASSED.
Steve was elected President and Kim Vice-president.
Secretary - Jan Phillips nominated and Dan seconded the nomination of Pat for secretary. Cindy nominated and Jan seconded the nomination of Kim Graham for Secretary. Sheila moved and Cindy seconded a notion that nominations be closed. Pat was elected secretary however, indicated that since Sheila was resigning as point keeper that she would be willing to do points and Kim would do secretary if ok with the membership. Cindy moved and Jan seconded a motion to that effect. PASSED.
Treasurer - Kim moved and Anita seconded the nomination of Sheila. Dan moved and Jan seconded a motion that nominations be closed. Sheila was elected treasurer.
The membership then elected a director to complete Sheila’s term as director at large. Sheila moved and Christy seconded the nomination of Cindy. Terry moved and Pat seconded the nomination of Bob Campbell. Cindy moved and Sheila seconded a motion that nominations be closed. Bob Campbell was elected director at large to complete the remaining year of Sheila’s term.
Jan Phillips provided information about a Zone B regional club town hall meeting. She agreed to work with Lynnette Thompson on this and having it in Missoula. It will be the last weekend in April 2008. Steve Taylor has be asked to come and the purpose of the meeting will be to discuss ideas about what the national club can do for regional clubs and what help is needed. It will be ˝ Saturday and Sunday and may have a facilitator. It will be held at Ruby Inn in Missoula. A block of room has been set aside but need to reserved at least 3 weeks in advance or they will be released. Jan estimates the cost of the event at about $400 and she’d also like to get some door prizes. The room booked will hold 100 - 125 folks. Jan would also like help with advertising. Dan moved and Anita seconded a motion that the club donate $100 toward the costs of this meeting. PASSED. Jan indicated she’s looking at a buffet lunch, dinner and breakfast so that folks could continue the conversation through meals and is planning for the meeting to be over by noon on Sunday. She indicated there has been lots of interest from folks in Alberta.
Everyone was reminded that memberships expire December 31st and dues for the new year are due January 1st.
Anita presented information about being listed in the Farm Bureau equine directory and passed out directories.
Members were reminded that the cost from dinner is $15 per person and should be paid to Cindy today if not already done.
Our Queen candidate Markee Anderson then presented the speech portion of the competition during which she presented a poem.
Kim Dishman suggested that a fund raiser we might want to do is putting together a local cookbook and selling it. Anita and Sheila were both aware of other groups that had done this recently. Anita will give information to Kim on this.
Christy moved and Kim seconded a motion that $30 be provided to the Queen committee for purchase of roses for this evening. PASSED.
Anita announced that Team Appaloosa won the Spruce Meadows Battle of the Breeds for the 6th time this year.
Social hour begins at 6:30 with dinner at 7:00 p.m.
Meeting Adjourned.
Pat Gervais, Secretary
Directors, terms and term expirations are:
Steve Graham - Western - 2nd consecutive term - 2009
Terry Threlkeld - Central - 1st consecutive term - 2009
Markee Anderson - Eastern - 1st consecutive term - 2009
John Wilson - Western - 3rd consecutive term - 2008
Kim Dishman - Central - 2nd consecutive term - 2008
Mark Anderson - Eastern - 1st consecutive term - 2008
Bob Campbell - At-large - completing remainder of Sheila’s term - 2008 (since Sheila is now Treasurer)
|
Home 
Minutes 
